Share this Job

Administrative Assistant II

Date: May 7, 2019

Location: Phoenix, AZ, US, 85027

Company: Centuri Construction Group

Summary

Join the leader in underground pipeline construction and get yourself a solid career with solid pay! Take the first step on your path to career advancement; Join Us - we’ve got work for the next 100 years!

 

Our Legal Administrative Assistant will provide administrative support for our Office of General Counsel by performing various administrative and clerical duties, including ensuring regulatory compliance on contractor licensing-related matters and secretary of state filings in a multi-state and multi-company environment. Your tasks will require research skills, an understanding of the organization, writing skills, and organization.

Perks

  • Excellent benefit package including Health Insurance as low as .23 cents per week
  • Employer Health Saving Acct. contribution up to $1,600.00 per year
  • Company 401(k) match: dollar for dollar on first 3% and $.50 on the dollar for the next 4%
  • Dental and Vision as low as $5.45 per week
  • 9 company paid holidays plus accrue PTO/Vacation time

Responsibilities

  • Research and analyze information relevant to state contractor licensing guidelines and secretary of state filing procedures to ensure compliance with applicable laws and regulations
  • Organize and summarize instructions from licensing boards
  • Maintain department filing system and tracking log of filing deadlines to ensure timely submission of license and annual report renewals
  • Build and maintain effective relationships with field employees, responding to requests for information regarding licensing requirements
  • Retrieve, compile, format, compose, and revise letters, spreadsheets, tables, presentations, and other printed material for department staff from verbal direction or from knowledge of procedures using MS Word, Excel, Power Point
  • Coordinate invoice processing and perform accounts payable research in SAP
  • Process expense reports in Concur
  • Assist department and others within organization with planning of meetings, travel arrangements, and ordering of office supplies
  • Distribute incoming mail to department staff in a timely manner
  • Perform other duties as requested by leadership 

Education, Skills, Experience Needed

  • High School Diploma or equivalent required
  • 4 years related experience or equivalent combination of education and experience 
  • Knowledge of the organization
  • Skilled in using computer software, including MS Word, Excel, Outlook, PowerPoint, SAP, and Concur
  • Skilled in performing required administrative tasks, such as organizing or proofing data, typing, sorting and distributing mail, or keeping logs
  • Mathematical skills to count, copy, and record figures
  • Skill in operating various office equipment, such as personal computer, calculator, facsimile, copy machine, and document shredder
  • Written, oral and interpersonal communication skills
  • Ability to read and understand governmental forms and instructions
  • Ability to carry out detailed oral and written instructions
  • Ability to pay close attention to detail and coordinate various activities simultaneously
  • Ability to provide a high level of customer service by answering questions, providing accurate information, and responding to requests on a timely basis for both internal and external customers
  • Ability to plan and schedule activities normally completed within a one-day time frame
  • Ability to work effectively with close supervisory guidance with specific, step-by-step instructions or standard procedures generally being available
  • Ability to maintain confidentiality

Working Environment

  • Work is performed in a typical indoor office environment
  • Flexibility to work various schedules and stay late when necessary with little or no notice
  • Must be able to read documents, use a computer, communicate verbally and in writing
  • Mobility required within an office, warehouse and construction site environments
  • Ability to occasionally lift up to 20 pounds

Requirements

  • Pass pre-employment, random, post-accident, and reasonable suspicion drug screens
  • Provide valid US work authorization documents for E-Verify
  • Satisfactory results of pre-employment background check results
  • Valid driver’s license with clean driving record

Equal Employment Opportunity Statement

This job description is subject to change at any time. It reflects management’s assignment of essential functions, and does not exclude or restrict the tasks that may be assigned. Centuri and its subsidiary companies will provide equal employment opportunities to all applicants without regard to an applicant’s race, color, religion, sex, gender, genetic information, national origin, age, veteran status, disability, or any other status protected by federal, state or local law.  Centuri will provide reasonable accommodations to allow an applicant to participate in the hiring process (e.g., accommodations for a test or job interview) if so requested.


Nearest Major Market: Phoenix

Find similar jobs: